Business owners work hard to build their companies, and dealing with theft can be incredibly disappointing and frustrating. However, when it’s discovered that the culprit is a trusted employee, the result can be even more devastating. Unfortunately, internal theft is one of the most common ways that businesses lose money and inventory, but there are steps you can take to prevent issues in your own company. At Top Atlanta Locksmith, we provide residential, commercial and automotive services in Atlanta, Decatur, Sandy Springs, Stone Mountain, Alpharetta, Roswell and other metro area cities. Over the years, we have helped many companies just like yours find security solutions to keep their cash deposits safe from untrustworthy hands. Here are a few suggestions that you can implement in your business right away.
The first step is to ensure that there isn’t a single person in charge of the entire cash handling process. This can be more difficult for businesses with a small staff. Duties such as receiving and depositing cash, recording cash payments and expenditures, payroll distribution and billing for goods and services all need to be delegated separately, even if it means the owner must take on more responsibilities themselves. If a single employee is in control of each step in the cash handling process, it can make it much easier to hide missing money.
If you have more than one staff member with access to a register, make sure you have a way to clearly indicate who oversaw the transaction. Most modern POS systems perform this function automatically, asking staff to sign in and out of their register every shift. When transitioning from one employee to another, it’s important that the cash drawer is counted and the cash is placed in a separate drop bag with the time, date, employee signature and other vital information included on the front. This process will make it simple to review and control the process through which cash flows from your customers and into your businesses bank account.
If an employee is sneaking money from their register, it will be much easier to pinpoint the individual responsible.
Keep your employees cash deposits in a well secured safe that can only be accessed by the owner or a high-ranking manager with access to a key or passcode. After counting out cash for a bank deposit, make sure the money is placed into a locked deposit bag or box to avoid theft during transport. Managers often get busy helping customers or staff and may accidentally leave the bank deposit bag on the back desk, where anyone can stroll by and take a few dollars. In addition, someone could take a detour on the way to the bank to refuel their car or grab a quick lunch, with the unlocked bag of cash sitting on their dashboard. A locked container provides an extra layer of defense.
Are you ready to upgrade your internal theft prevention with a smart surveillance system installation, cash safe installation or other security solution? Then call Top Atlanta Locksmith today. Our highly trained and experienced professionals are ready to help. Contact our office for more information about our wide range of locksmith services or to schedule your next appointment.